Privacy Policy
Last Updated: January 29, 2026
Table of Contents
1. Introduction
WeLabelData ("we," "us," or "our") is committed to protecting your privacy and personal data. This Privacy Policy explains how we collect, use, store, and protect your information when you use our website (welabeldata.com) and our data annotation services.
We comply with the General Data Protection Regulation (GDPR), the California Consumer Privacy Act (CCPA), and other applicable data protection laws.
2. Data We Collect
2.1 Information You Provide
- Contact Information: Name, email address, phone number (when you contact us or book a consultation via Calendly)
- Education Program Applications: Name, email, category of vulnerability, experience level, availability (when applying to our training program)
- Project Information: Details about your data annotation requirements, datasets, and project specifications
- Communication Data: Any information you provide when communicating with us via email or online meetings
2.2 Information We Collect Automatically
- Technical Data: IP address, browser type and version, operating system, device information
- Usage Data: Pages visited, time spent on pages, links clicked, referral sources
- Cookies and Similar Technologies: See our Cookies Policy below
3. How We Use Your Data
We use your personal data for the following purposes:
3.1 Service Delivery
- Providing data annotation and preparation services
- Processing and analyzing test batches
- Communicating about projects and deliverables
- Scheduling consultations and meetings
3.2 Education Program
- Processing applications for our training program
- Delivering training materials and support
- Evaluating the feasibility study outcomes
- Prioritizing participants for future opportunities
3.3 Business Operations
- Responding to inquiries and support requests
- Improving our website and services
- Analyzing usage patterns and website performance
- Complying with legal obligations
3.4 Marketing (With Consent)
- Sending relevant service updates and newsletters
- Displaying personalized content (only with your consent)
Legal Basis: We process your data based on (a) contract performance, (b) legitimate business interests, (c) legal obligations, and (d) your explicit consent where required.
4. Third-Party Services
We use the following third-party services that may process your data:
-
Google Fonts: For website typography. Google may collect technical data.
Google Privacy Policy -
Calendly: For scheduling consultations. Calendly processes your name, email, and meeting preferences.
Calendly Privacy Policy -
Google Forms: For education program applications. Google processes form submissions.
Google Privacy Policy -
Baobab (Partner): For the education program, we share participant data with Baobab (Japan) for training delivery and feasibility study evaluation.
Baobab Website - Google Analytics (if enabled): For website analytics and performance tracking (only with your consent).
- Facebook Pixel (if enabled): For marketing and advertising (only with your consent).
5. Data Retention
We retain your personal data only as long as necessary for the purposes outlined in this policy:
- Client Project Data: Duration of the project + 1 year for support and legal compliance
- Education Program Data: 3 years for feasibility study evaluation and future opportunity prioritization
- Contact Inquiries: 2 years unless you request earlier deletion
- Analytics Data: Aggregated and anonymized data may be retained indefinitely
After the retention period, we securely delete or anonymize your data.
6. Your Rights Under GDPR
If you are in the EU/EEA or Ukraine, you have the following rights:
- Right to Access: Request a copy of your personal data
- Right to Rectification: Correct inaccurate or incomplete data
- Right to Erasure: Request deletion of your data ("right to be forgotten")
- Right to Restriction: Limit how we process your data
- Right to Data Portability: Receive your data in a structured, machine-readable format
- Right to Object: Object to processing based on legitimate interests or for marketing purposes
- Right to Withdraw Consent: Withdraw consent at any time (where processing is based on consent)
- Right to Lodge a Complaint: File a complaint with your local data protection authority
To exercise these rights, contact us at ivan@welabeldata.com. We will respond within 30 days.
8. Data Security
We implement appropriate technical and organizational measures to protect your personal data:
- Encryption of data in transit (SSL/TLS)
- Secure data storage and access controls
- Regular security audits and updates
- Employee training on data protection
- Confidentiality agreements with partners (e.g., Baobab)
However, no method of transmission over the internet is 100% secure. We cannot guarantee absolute security but continuously work to protect your data.
9. International Data Transfers
Your data may be transferred to and processed in countries outside your residence, including:
- Japan: Baobab (our education program partner)
- United States: Google services (Fonts, Forms, Calendly, Analytics if enabled)
These transfers are protected by:
- Standard Contractual Clauses (SCCs) approved by the European Commission
- Adequacy decisions (where applicable)
- Privacy Shield frameworks (for US companies)
10. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. When we make significant changes, we will:
- Update the "Last Updated" date at the top of this page
- Notify you via email (if you have provided your email address)
- Display a prominent notice on our website
We encourage you to review this policy periodically.
11. Contact Us
For questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact us:
WeLabelData
Email: ivan@welabeldata.com
Website: welabeldata.com
Data Protection Officer: Ivan Pasichnyk
Email: ivan@welabeldata.com